Finance & Administration Officer

Contract type: 12 months with possibility for extension.
Working Hours: 32 hours per week (4-day working week).
Location: Amsterdam/The Netherlands (this is a hybrid position based in the Netherlands, with travel required to and from our office in Amsterdam two days a week).
Start date: early to mid-July 2025.

About the Role

The Finance & Administration Officer will be part of the Operations Department and will report to the Executive Director (Interim). We are looking for someone to take our finances to the next level, and who will ensure that the Management Team receives frequent input on the financial situation of the organization and that we comply with the agreements and reporting schedules of our donors. This is a hybrid position: we are looking for someone based in the Netherlands who can commute to our office in Amsterdam when needed, ideally two days a week.

Job Duties and Responsibilities

Financial management

Managing accounts payable (and on occasions, receivable), ensuring timely and accurate processing of invoices and payments.
Entering financial data into the accounting software (Visma) and posting financial transactions as per donor accounting.
Creating monthly and quarterly internal reports for cost monitoring, such as budgeted vs. actual reports, cashflows and financial forecasts.
Ensuring adherence to financial and procurement policies, both internally and for donor compliance.
Preparing donor-specific financial reports in coordination with the Programmes Department, ensuring they meet agreed reporting requirements.
Informing the Management Team regarding the financial state of the organization through clear, timely updates.
Facilitating the annual audit process by providing necessary calculations and documentation, including time writing, governance matters and general RJ560 compliance.
Preparing the annual accounts.
Supporting payroll and wage tax calculations, ensuring compliance with relevant regulations and accurate reporting.

Administration

Provide comprehensive administrative support throughout the organization.

Manage scheduling of online meetings with our members and external stakeholders and support virtual/in-person events.
Facilitate logistics for internal and external gatherings and official visits.
Support procurement processes when necessary.
Offer direct assistance to the Management Team as required.
Oversee office inventory and supplies.
Ensure all administrative systems, processes, and policies comply with donor requirements and local regulations.
Occasional report writing.

Any other tasks related to finance and administration and assigned by the line management.

Who We're Looking For

You must live in the Netherlands and have a valid work permit (non-negotiable). Proof will be requested.

Required:

Education in Accounting, Financial Administration.
Proven work experience in similar finance role.
Proficiency in financial software and MS Office (especially Excel);
Excellent communication skills, both oral and written;
Good knowledge of accounting principles and best practices;
High degree of accuracy and attention to detail;
Strong organizational and time management skills;
Ability to work remotely, independently and as part of a team.
Excellent verbal and written skills in English.

Desired:

Knowledge of Dutch language to at least B2 level.
Experience with project financing (especially EC funding).
Experience with Payroll processes and wage tax filing.
Working knowledge of Visma and Loon software is a strong plus.
Familiarity with MS Outlook, Teams and Zoom.

What We Offer

A gross salary of €2700-2900 a month for 0.8 FTE (32 hours work week), including holiday allowance, depending on your skillset and experience.
Flexible working arrangements.
Contribution to the defined contribution pension scheme.
25 days’ leave a year for a full-timer, calculated pro rata.
Extra day off on your birthday.
Great colleagues who will go the extra mile to support you if needed.
The meaningful purpose of our work.
A fantastic chance to learn through hands-on experience with growth opportunities.
Start date: Early to mid-July 2025.

How to Apply

To express your interest in this opportunity, please fill out our application form. In the form, you’ll be asked to upload your resume (maximum of 2 pages, in PDF format) for our review. Only complete applications submitted via the form and by the deadline will be considered.

The application deadline is 30 April 2025, at 11:59 PM CET. We will contact only those selected for further consideration. If you haven’t heard from us by 9 May, your application has not been successful on this occasion. We sincerely regret that we are not able to respond personally to every applicant.

Application process

We reserve the right to adjust the recruitment process as needed. If interview outcomes are too similar, we may conduct additional round to ensure a thorough evaluation.

Round	Timeline	Description	Expected Time Commitment
Application	Deadline: 30 April 2025 (11:59pm CET)	Complete the application form by the deadline. We will not consider applications submitted after this time.	+/- 30 minutes
First Interview	The week of 12 May 2025	Our interviews will be conducted remotely via Zoom.	45 minutes
Second Interview	The week of 19 May 2025	Our interviews will be conducted remotely via Zoom.	45 minutes

We understand that the interview process can be stressful, so we’ve created this guide to help you prepare. By providing a clear overview of our process, we aim to make your experience more comfortable and less anxiety-inducing. This guide will walk you through what to expect, allowing you to focus on showcasing your skills and personality.

We want to ensure you have every chance to showcase your talents and shine brightly. We’re committed to accommodating any reasonable adjustments necessary to ensure the assessment process is accessible for you.

Reach out to us via email people@childhelplineinternational.org

Staff recruited by Child Helpline International will be asked to comply with our child safeguarding policy and PSEA policy.

At Child Helpline International we are committed to JEDI (Justice, Equity, Diversity & Inclusion) principles. All qualified applicants will receive consideration for employment.

We value your feedback: If you’ve reviewed this job posting and decided not to apply, we’d greatly appreciate hearing your reasons. Your insights can help us improve our recruitment process and job descriptions. Please consider sharing your thoughts through our brief, anonymous survey.